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Hong Kong Company Secretary

Updated:2018-12-12 14:19:26    Source:www.tannet-group.comViews:1479

Hong Kong company secretary is required to be appoint by all limited companies according to the Companies Ordinance of the Laws of Hong Kong. If the company secretary is an individual, he or she should ordinarily reside in Hong Kong; if the company secretary is a corporate secretary, its registered office or place of business should be in Hong Kong. Please note that the “Secretary” in this regards refers to a corporate secretary and not a personal or clerical secretarial assistant. It is a professional and licensed agency mainly responsible for the compliance and statutory requirement of the company.

Legal Duties of HK Company Secretary
In Hong Kong, the sole director or shareholder cannot act as company secretary. You need to appoint a company secretary. The secretary will represent your company for all the government filings and any requirements in the compliance for good standing of the company.

The legal duties of a company secretary are generally as follows:
1. Provision of a registered office address for receipt of government mail.
2. Preparation and filing of the Annual Return.
3. Incorporation of Hong Kong companies.
4. Provision of a Hong Kong resident company secretary as required by HK company law.
5. Conducting the issuance and transfer of shares.
6. Taking note of all the appointments and resignations of directors.
7. Verifying the deregistration of companies.
8. Attending to other statutory corporate compliance issues.

Tannet's Services
1. Managing and keeping the company’s statutory book (register of shareholders / directors);
2. Organizing and witnessing required meeting of directors and shareholders alongside preparation of minutes;
3. Preparing and Filing Annual Returns;
4. Alternation of Director or Company Secretary;
5. Transfer of share / Share Allotment;
6. Changing the name of the company;
7. Changing company registered address;
8. Ensuring that the company complies with relevant laws and regulations.

Tannet is a professional firm established in Hong Kong since 1990. We provide corporate secretarial services and act as company secretary for Hong Kong companies. As the appointed company secretary, we will ensure that the company is in compliance with the provisions of the Companies Ordinance and Business Registration Ordinance of Hong Kong.

Contact Us
If you have further enquire, please feel free to contact Tannet at anytime, anywhere by simply visiting Tannet’s website, or calling Hong Kong hotline at 852-27826888 or China hotline at 86-755-82143512, or emailing to You are also welcome to visit our office situated in 16/F, Taiyangdao Bldg 2020, Dongmen Rd South, Luohu, Shenzhen, China.

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